Human Resources (HR) Specialist | Rockville MD , 20850

Job Description

Job Title: HR Administrative Assistant/eOPF Data Entry Specialist
Employment Type: Full-Time with Benefits
Work Authorization: US Citizen
Security Clearance: Security clearance is required for this role; candidates must meet eligibility criteria
Work Mode: (On-Site presence in Office)
Place of Performance: Rockville, MD

Position Overview:

We are seeking an HR Administrative Assistant/eOPF Data Entry to join our team! You will perform activities in human resources from recruiting new hires to retaining existing hires.

Responsible for accurately scanning, categorizing, and filing employee documents into the electronic Official Personnel Folder (eOPF) system. Key tasks include verifying document clarity, ensuring correct classification, and associating records with the appropriate employee profile. The role also involves quality control reviews to correct misfiled or mislabeled documents, verify form numbers and designations, and ensure proper redaction of Personally Identifiable Information (PII). Maintaining strict confidentiality and following established Standard Operating Procedures (SOPs) are essential aspects of the job.

Additionally, the specialist will prepare an inventory of eOPFs after conversion and support special scanning-related projects as needed. By ensuring accurate digital record-keeping, the role contributes to improved personnel file management, HR compliance, and audit readiness. Collaboration with HR and IT teams may be required to streamline processes, enhance efficiency, and uphold security standards.

Skills & Tools:

• Excellent verbal and written communication skills, including proven abilities to communicate effectively through email, telephonic, and in person.
• Ability to interact with individuals at all levels to request and provide information.
• Must have strong attention to detail.
• Proficiency in Adobe and the use of Microsoft Office Suite products (Word and Outlook).
• Ability to work independently, to ask questions, be proactive.
• Ability to research an issue, problem-solve.
• Knowledge of the appropriate safeguards to protect documents against loss or unauthorized dissemination.

Experience Required: ​​

• Minimum 4 years’ experience Minimum 4 years of federal PARs processing experience.
• Proficiency in the use of the eOPF system; other HR personnel systems such as WTTS, FPPS, Employee Express, NFC, etc.
• Experience with federal HR functions (payroll, personnel, and/or benefits).
• Experience in performing routine tasks while maintaining attention to detail and accuracy of data.

Educational Qualifications: Minimum high school diploma.